The main objective of the Head of Purchasing and Logistics , is to meet the needs of the UEMF by ensuring the best performance of suppliers in terms of quality, cost, delays and services in compliance with current regulations and in line with the general strategy of the UEMF.

In general, the Purchasing and Logistics Directorate is designed to:

Conduct a regular market watch

Assess the needs of the UEMF

Negotiate and lead the sourcing and selection of suppliers;

Negotiate rates and terms of purchase

Place orders

Ensure all logistic operations

Ensure compliance with applicable rules, procedures and laws;

Ensure that the standards and ethics of the profession are respected: fairness, transparency, equal opportunities and no conflicts of interest.

Key Principles

The PLD, in accordance with the values of UEMF, works within a framework that:

Values and strengthens the University's image;

Serves in the interest of the University;

Leads a customer-supplier relationship based on mutual respect and win-win partnership;

Respects and ensures that the rules and procurement procedures in force are applied;

Protects suppliers’ confidentiality fromcompetitors;

Ensures open, free and fair competition, guaranteeing efficiency on the basis of the following rules: free access to tenders and consultations, equal processing of bids, transparency and traceability of procedures.

 

 Order processing procedure

 

 

 

                                              orders                             

 

            Needs

                                                           

 

 

 

 

The PLD is equipped with the SAGE1000 management system that is part of the SAGE1000 Financial Suite and allows to manage, through a Workflow, all purchasing operations, namely:

Creating and validating purchase requests (PR) by institutions/directions;

ApprovingPR by the technical services concerned (ISD, Communication, Maintenance and Planning);

Preparing and approving orders;

Managing deliveries and receptions;

Inventory and capital management;

Payment of supplier invoices.